Click here to view the Chief of Safety's signed Policy Letter dated 18 NOV 2020.


AIR FORCE SAFETY
AIR FORCE COMBINED MISHAP REDUCTION SYSTEM (AFCMRS) USER POLICY

  1. Terms. As related to AFCMRS User Policy, the following terms apply:
    1. Data: individual responses to survey items by respondents
    2. Results: information produced from data that is anonymized, and analyzed for description, inference, orconclusion
    3. Squadron Results: results that only include data from one identified squadron
    4. Aggregate Results: information produced from data combined from multiple squadrons to provideanonymized information for leadership review at echelons higher than a squadron
  2. Respondent Anonymity. The AFCMRS survey offers respondent anonymity, reassuring participants that they are free of reprisal, and encourages their honest feedback. To preserve survey quality, AFCMRS collects data digitally and only Advanced Survey Design (ASD) engineers and AFCMRS managers have access to it. Furthermore, aggregation of data entails de-identifying respondent data and excludes response data that cannot be combined with data from at least five other respondents with the same demographic fields in common. While ASD engineers and AFCMRS managers edit identifying or sensitive data from open text comment items, survey respondents can lose anonymity if they share subtle identifying information. Any data that reveals potential criminal activity, implies a threat to anyone, or reveals classified information risks anonymity and will be referred for the appropriate investigation.
  3. Squadron Anonymity. Squadron identity is removed from all aggregate results. Safety Investigation Boards (SIBs) may be given an exception. In this case, an AFCMRS expert will analyze and report the results to the SIB. Any information that is deemed privileged will be kept within privileged safety channels. Results released to SIBs are unchanged in the primary database and retain the same usage rights and limitations that existed prior to SIB usage. Aggregation of data entails unit de-identification and excludes response data that cannot be combined with data from at least five other respondents within the same unit.
  4. Survey Validity. The commander may choose to consider the survey incomplete and decline the debriefing if respondent participation does not meet the target sample size after 60 days. If desired, the commander may leave the survey open beyond 60 days in order to increase the sample size and improve the validity of results. The commander may also choose to receive the debriefing when the target sample size is not met with the understanding that low response rates can degrade interpretations and validity of the results.
  5. Squadron Results and Security. Squadron results belong to the squadron surveyed. They are managed through an Access Code (AC), which the squadron commander will use to view results. This AC belongs to the squadron commander position, not an individual; it is transferable to the succeeding commander. The commander may authorize anyone access, including higher echelons, by sharing the AC. All AFCMRS results are intended to serve safety purposes only.
  6. Aggregate Results and Security. Aggregate results are accessible to commanders and safety professionals at the group, wing, and MAJCOM level through an echelon specific AC after coordination with Air Force Safety Center (AFSEC) Human Factors Division (SEH). Aggregate results provide leadership an understanding of thesafety culture of their combined subordinate squadrons. AFSEC/SEH will coordinate requests for release of aggregate results from entities above the MAJCOM level with the associated MAJCOM/SE office.
  7. Data Management. AFSEC/SEH is responsible for maintaining, managing, and approving the use of "raw" data. AFSEC/SEH will perform periodic analysis of AFCMRS data internally for Air Force Safety purposes. Rarely, an organization outside of AFSEC may request, and be granted, AFCMRS data, but this is highly scrutinized and reviewed on a case-by-case basis. The review will include an assessment of (1) the requestor’s purpose, (2) how the data will be controlled, (3) a description of how the data will be used, (4) the techniques of analysis planned, (5) to whom the data or analysis will be presented or where it may be published, and (6) a review of the final product before presentation or publication. The review will include a signed information use agreement. AFSEC/SEH will remove all individual and squadron-identifying demographics from any data request. For requests that contain squadron-identifying demographics, AFSEC/SEH will coordinate this potential release with the associated MAJCOM/SE office and AFSEC/CV. AF/SE must approve the release of this data for non-safety purposes.