To: Squadron Commanders, Survey Administrators, and Survey Respondents
Subj: POLICIES REGARDING THE AIR FORCE COMBINED MISHAP REDUCTION SYSTEM (AFCMRS)
1. Background. AFCMRS provides squadron commanders with a means to survey their operations, maintenance, and support personnel regarding safety issues, and receive real-time feedback on their attitudes and perceptions. This tool's key goal is identification and correction of subtle organizational conditions that increase mishap potential. Following survey completion, squadron commanders receive feedback concerning MAJCOM climate, safety culture, resource availability, workload, progress of safety intervention programs, and other operational factors relating to safety. AFCMRS helps squadron commanders identify safety concerns and hazards while highlighting where to focus their hazard assessment efforts. Commanders and their Safety Officers/NCOs can use this information to develop strategies, perform risk management decisions, and implement controls to better their organization's performance.
2. Policy. The following policies have been established regarding AFCMRS, in particular the Operations Safety Culture Survey (OPS Survey), the Maintenance Safety Culture Survey (MX Survey), and the Support Personnel Safety Culture Survey (SUP Survey) tools. These policies form the cornerstone for successful use of these tools, and protect the features that make the process as valuable as it has come to be:
- Commander's Support - AFCMRS is a tool for commanders. Thus, requests for AFCMRS surveys should be initiated by the unit commander via email to the Air Force Safety Center's survey administrators at: email@example.com.
- Unit Participation Restricted to 30 Days - In order to provide commanders with better statistical results the Air Force Safety Center (AFSEC) requires units to complete AFCMRS survey(s) within 30 days of the selected start date. AFSEC reserves the right to cancel units not meeting this timeframe.
- Individual Survey Response Anonymity - AFCMRS design ensures individuals are free to respond without fear of reprisal. This makes the data gathered more accurate and of maximal use to the commander. The squadron administrator is the final control in assuring anonymity.
- Organizational Confidentiality - The organization's identity is kept confidential to avoid use of AFCMRS results as a unit safety report card. Without the commander's permission, the only survey results shared with anyone besides the commander are aggregated at a higher level.
- Restricted Access Codes Provided to the Commander - Access to squadron survey results are left to the discretion of unit commanders for distribution as they see fit.
- Ability of Higher Headquarters to Access Aggregate Data - Higher headquarters personnel have the ability to review aggregate survey data at a macro-level in order to address community-wide issues.
- Ability to Conduct Unfettered Research/Analysis of Data - Access to data on an "as needed" basis by safety researchers in the academic environment allows the Air Force the ability to address strategic issues regarding safety climate and culture.
It is imperative that we maintain these attributes in order to gather honest data. Any breach of trust might jeopardize the integrity and future value of this process.